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Matt on Marketing

A blog about marketing and selling

Thursday, February 25, 2010

How to get three hours back every day (eliminate distractions & use your down time)

I need more hours in the day, and I assume you do as well. Between our personal and professional lives, there's always too much to do and not enough time to do it.

But despite these challenges, I'm constantly looking for ways to do two things:

1. Eliminate distractions
2. Make better use of "down time"

If you're trying to do the same, here are eight things I'd recommend trying. Collectively, I think they effectively give me back about three hours every day.

Don't drive
We waste a lot of time in the car, driving. Except for returning a few phone calls, this isn't very productive time typically. If you can take the bus, other public transportation, or even carpool with coworkers, you can use part of that time to get caught up on other work. Catch up on email offline, brainstorm something without other distractions, and work through other things on your to-do list. Worst case, catch up on some of your reading. Any of that is better than stop-and-go traffic.

Always have something to read with you
Everywhere you go, carry something you want to read. It can be printed materials (newspapers, magazines, printed-out articles), or it can be saved content on your SmartPhone. For example, on my iPhone I have access to my RSS feeds via Google Reader, a mobile version of ReadItLater that syncs Web articles I want to read, and also an iPhone version of Kindle software to catch up on a book I'm reading. There are so many times during the day when I'm waiting, or in a line, that can be used for a few minutes to catch up on some of this.

Avoid and cancel meetings
Do you really need to attend every meeting on your schedule? Have you yourself scheduled meetings that can be more effectively handled with a 5-10 minute conversation in the hallway? I'd be willing to bet that 25% of your meetings this week aren't worth your time. Figure out which ones they are, and get your time back.

Keep your email offline, all the time
If you use Outlook in particular, right-click on the icon in the lower right-hand corner of your screen and select "Work Offline". This will essentially "freeze" the email in your inbox currently, and queue up anything in your Outbox to sync when you want to. This helps you focus on what's at hand, without getting distracted in real-time by new incoming messages. Click the send/receive button when you want to, but otherwise stay more focused and more productive without the constant distractions.

Forward your phone to voicemail when you need/want to focus
Most phones and phone systems give you the ability to point inbound calls directly to voicemail. If you need to focus on something, shouldn't you turn off this distraction as well? You don't have to do this all day. But if the project in front of you will take 30 minutes to get done, don't let things like new emails and phone calls distract you. That 30-minute project could take 60-90 minutes easy if you check email, take a call, and have to get re-engaged and focused again.

Get up earlier
Would it really be that hard to get up 30 minutes earlier? This may not be your most productive, awake time. But an extra 30 minutes (when the rest of the house is still sleeping) could be used for reading, exercise, whatever you want. This alone gives you an extra 3.5 hours a week, and that's a lot of time.

Do your most important 1-2 tasks/projects FIRST every day (before email and voicemail)
At the beginning of each day, you already know what 1-2 things are most important to accomplish. But most of us, before tackling those projects, check email and voicemail and quickly get distracted by the day's interruptions and fire-drills. Nine times out of ten, those distractions can wait until your most important tasks are finished. Get them done first, and I guarantee you'll feel (and be!) far more productive every day.

Delegate
You probably aren't delegating to others actively enough. You're probably doing too much yourself, including things might be more efficient to be done by others (and sometimes with better results). You could be using a service like TimeSvr to get small tasks done by someone else. You could use eLance to outsource a variety of administrative projects. You could use ActiveWords to shortcut frequently-used activities on your computer. Long story short, you're working too hard and doing too much. Do less yourself, but get the same and more done.

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Wednesday, February 24, 2010

Why so serious? Give your marketing a sense of humor

B2B marketers often take themselves too seriously. They forget that, even though we're selling products and services to a business, the buyer is still a person. Your messages are being read by a person. Your sales team is talking to...people (not buildings).

If you lose sight of this, what can result is copy, design and execution that's devoid of emotion, interest and connectivity. And those elements contribute just as much to response and campaign performance as message, offer and channel.

Your prospects like to talk with, work with and buy from people and companies that they like. Those that have a personality, show some humanity, and generally exhibit qualities that they might want to work closely with into the future.

That includes a sense of humor. Don't be afraid to test humor in your marketing, and occasionally include doses of humor consistent with your brand in places unannounced. When customers and prospects "discover" those placements, it'll no doubt drive pass-along, buzz and new interest from others that now see you as more than a faceless, emotionless business.

A company with a personality, a company they want to do business with.

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Monday, February 22, 2010

Five ways to align employees with your brand and business goals

The UPS Store really hacked me off recently, but I don't (entirely) hold it against them. Instead, I'll using the experience as an example of how difficult it can be to manage a corporate brand down to the most tactical elements of your business, and how those challenges are even more important in today's transparent world.

Last weekend I visited our local UPS Store to mail a simple package. Standard-sized box, basic shipping. When I arrived it was just me and the guy behind the counter, but just a couple minutes later there were five people behind me.

Long story short, the employee started complaining. Out loud. Not about the fact that his co-worker was taking his lunch, but the fact that there were customers in the store, waiting to give him money.

A direct quote: "20 minutes ago it was just fine in here, but now all you guys just had to come and ship packages, didn't you?"

I admire UPS. They've built an impressive business, and have been given high praise in a variety of formats (books, newspaper articles, business journals, etc.) for their smart approach to product strategy, customer service and more.

How frustrating would it be if you'd put so much work into your company's strategy, policies, brand and more - only to have it broken at the tactical/operational level by one employees? Ten years ago, this might have impacted a handful of people. Today, thanks to the social Web, it can impact millions.

It's nearly impossible to create and sustain a 100% consistent operation, especially when work and execution is distributed. But there are things any business can do to help align all employees (even on the front lines) with corporate goals and brand guidelines.

  • Reward employees for customer feedback: Make it easy to collect customer feedback, and track comments back to the originating location or even individual employee. Reward those with consistently high scores
  • Make your goals transparent: Zingerman's in Ann Arbor boasts that their dish washers know not just what profit margin means, but also what the organizational margin goals are. What would happen if you let everyone in your organization in on more of your metrics? Help their managers hold them accountable for helping achieve those metrics, and reward the entire organization when you hit and exceed them.
  • Encourage employees to hold each other accountable: This isn't about "ratting out" your co-workers, but being proud of where you work, the level of service you provide, and creating group accountability (and rewards) for delighting every customer
  • Training: You can't assume every employee will know and follow your guidelines. Train them on what you expect, and revisit those standards often. Publicize exemplary employees for their work to uphold your brand and business standards.
  • Hiring: Make cultural fit a required component of bringing on new employees. Ensure from day one that they will meet and exceed the goals you expect of everyone in the organization.

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Wednesday, February 17, 2010

How to get a free copy of Seth Godin's new book

Seth Godin released Linchpin a couple weeks ago, and it's a fantastic book. I received an advance copy a few months ago, and received a second copy in the mail earlier this week from Seth, with a request to pass it along.

I've done that, and want to pass along my first copy as well. I bought myself a Kindle version, so this first book is still brand-new.

If you want this free, brand-new copy of Linchpin, all you have to do is help me spread Seth's message. Retweet this post about being indispensable including my hashtag (@heinzmarketing) between now and midnight tomorrow (Wednesday, Feb 17) Pacific time. I'll then randomly select a number between one and however many retweets we have, and the random-numbered retweet gets the book.

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Wednesday, February 17, 2010

Are you indispensable?

It's a question not just of what you do that nobody else does, but of what results you enable - for your team, your business, your clients, your family, your friends, your professional network - that makes you irreplaceable. And highly valuable.

It's not always in what you do, but sometimes in the way you do it. The speed with which you get things done. The approach you take, the focus on results, the obsession with benefits to those around you.

And it's not just about you. Your team, your product, your company all can be indispensable. Indispensability is scarcity plus value, which puts you in high demand at a premium price.

Being indispensable has many angles, manifestations and benefits. What are yours?

To learn more about being indispensable, read Seth Godin's new book Linchpin.

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Tuesday, February 16, 2010

Selling vs Simmering: Knowing how and when to close the deal

The right buyers for your product or service need what you’re selling.  You represent a link between where they are today and where they want to be moving forward.  They want to buy from you.

This applies, of course, to buyers that are not only qualified, but are ready to buy.  The vast majority of qualified buyers just aren’t there yet.  According to a recent MarketingSherpa report, as little as 15 percent of sales leads are both qualified and ready to buy.

Smart sales organizations take a “selling vs simmering” approach to their prospective customers.  If the prospect is in an active buying cycle, they’re ready to work with sales.  The role of sales, in this context, isn’t to sell as much as help the buyer buy what they already need.

Simmering is quite different.  Simmering takes a qualified buyer that doesn’t have an immediate need, and ensures that when they are ready to buy, the decision of whom to buy from is essentially already made.  That means staying in touch on a regular basis, but purposefully not selling.

This takes patience, and discipline.  When your sales manager is breathing down your neck to close more business this quarter, it’s tempting to reach down to some of the prospects that are simmering and push them into a sale.  But those prospects aren’t ready to buy, and pushing them to move more quickly will not only decrease your conversion rates and waste your time, but will also put off the customer such that they may seek products or services (when they’re ready to buy) from someone else.

Your best chance at getting the maximum sales output and conversion rate from the prospects in your pipeline is to know who’s ready to buy now, and who needs more simmering.

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Tuesday, February 16, 2010

29 ways to get more leads & sales at your next trade show

These ideas are tactical, and won't equally apply to everyone, but were worth sharing in hopes that something here will spark accelerate awareness, interest, demand and sales from your next event or trade show.


Before the Show
Objective: Get people to the booth. Create awareness and recognition so that people recognize Company on the showroom floor and stop at your booth as they walk the exhibit hall.
  • Get a list of expected attendees.
  • Target customers you'd like to work with or learn more about, send them an invitation to visit you at the show. Include booth #.
  • Do a pre-show email and/or offer to expected attendees.
  • Let people know your Twitter handle, and that you will be tweeting during the show.
  • Get on the pre-show promotions list on the Web site.
  • Consider joint offers with other exhibitors - are there a couple complimentary exhibitors you could partner with in advance to drive traffic to your site?
  • What exhibitors are around you? Does it make sense to contact them and collaborate on a way to get people to both booths?
  • Let your website visitors know that you will be at the show.
  • How do you get visitors to prioritize your booth? Offer to validate their parking?
  • Examples and stories of other customers making good $$ using the product in their space (online or offline).
  • This could be the most important piece of all this; demonstrating directly to prospective buyers that this works in retail, that it's profitable, and that it's a safe bet to try it in their place.

At Show
Objective: Make as many contacts as possible, collect as many emails as possible.
  • Offer a show discount. XX% off if customers place their order at the show.
  • Drop business card in fishbowl for a prize. Offer free samples to all registered buyers.
  • Have contact forms/order forms available for people when you have more in depth conversations, capture email, twitter handle, Facebook.
  • Run a game to get people to stop at the booth.
  • Build a quick-and-easy-to-read one-sheeter to educate show goers on the ease and profitability of using the product. This should be the type of document that stops people in their tracks. They immediately see the value of using the product and want to talk with you to order.
  • In the collateral, offer usage scenarios.
  • Have a current customer join you at the booth and be a live testimonial. Alternatively, write up a one-sheeter with customer testimonials or case studies of successful retailers who use the product.
  • Get social media ID from all attendees (twitter name, are they on Facebook, etc.).
  • Hire a college kid to hand something out at the door or near the registration table to draw them to your booth.
  • Tweet during the show, invite followers to come by your booth.
  • If sales are slow, send out an offer via Twitter, "the next 5 people to show up at the booth get XXX in addition to the show discount".

After the Show
Objective: Create long-term, lasting relationships with prospects that showed interest; build/expand the sales pipeline.
  • Thank you to those who purchased at the show.
  • For those that did not order at the show, categorize and prioritize leads.
  • Follow-up immediately with personal emails and/or calls to "hottest" buyers.
  • For other leads, it may make sense to prep message in advance in order to send message out as soon as possible after the show. Speed is very important. Buyers have met a lot of people at the show, and you want them to remember you.
  • Review your pre-show targeted list of attendees. Were there people that you did not get to meet, or collect contact information? Consider a separate "Sorry we missed you" message with an offer to get a demo or presentation at their convenience.
  • Gather their social media presence (Twitter, blog feeds, etc.) and follow, retweet, respond to them moving forward.
  • Keep all contact information in your CRM and use for future e-newsletters, email drip campaign, etc. Be sure to collect and maintain their permission to be emailed.

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Tuesday, February 16, 2010

Action or analysis? Which is best?

There’s a project or opportunity in front of you.  You have two choices.

On one hand, you can just do it.  Have a bias for action, get something together, put it out there, see what works.  Don’t worry about making it perfect, just figure out – quickly – whether it’s worth spending more time on, or shutting down and moving on.

On the other hand, you can take your time.  Do a SWOT analysis, assess the risks, make sure your initial market test is well thought-out, well designed and measured accurately.  This takes time, inherently makes you think about risk, and that risk analysis will shut down the majority of opportunities before they see the light of day.

So which approach is best?  Do you have a bias for action, or does risk analysis/paralysis help you focus on more successful projects from the get-go?

There’s probably no single, right answer for everybody.  There’s also no reason you can’t have different approaches for different types of projects, or different parts of your business.

But I will say this.  No matter how much research, analysis or risk assessment you do, you still have no idea how the market will react to something until you put it out there.

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Monday, February 15, 2010

PR is about the story, not relationships

Maybe 10-20 years ago, PR was more about the relationships you had with the right press.  Reporters and their publications were the gatekeeper to getting your story heard, and PR professionals were the gatekeeper to those gatekeepers.  But even then, relationships were only as good (and ultimately as successful) as the story you had to offer.

Today, story matters more than ever.  Yes, a good relationship with press helps you break through the clutter and get a few extra minutes to pitch your story.  But a good story stands on its own.

Plus, you don’t have to rely on a finite set of traditional media outlets to give your story a voice to the masses.  Today, you can publish on your own.  Self-publishing won’t have the audience others have, but that’s not the point.  Share that story in a public forum, that both press and your direct customers/prospects/constituents can read, and a good story can get legs, find unique angles through other storytellers and redistributors, and be shared with countless others. 

Traditional PR was about telling the story of the company in question.  Press releases touted what a company recently accomplished.  Those are stories, but not very interesting stories.

But it’s more than just shifting focus from relationships to good stories.

The stories that get noticed and retold today are about others.  They’re about the impact you have on your customers, their industry, and the people they work with in turn.

Tom Peters wrote recently that people don’t care about your story.  They care about their own story.  Your job, he said, was to become a primary character in your customer’s story.

So if PR today is about the story, and the best stories are about the impact you can have on others, how does that change the storytelling your organization is doing today?  What do you say, where do you say it, and what do you want people who read or hear that story do next?

 

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Saturday, February 13, 2010

Who's at the tip of your spear?

Who are the customers you go to every time with new product ideas, to see how they react?

What is the market at the very core of what you do - what you sell, what you provide, what you enable?

Who are the people, companies or groups who first saw your product or service, and immediately understood what it was for?  Immediately understood how to use it, and how to benefit from it, with little to no explanation, training or discussion needed?

Those customers are at the tip of your spear.  They represent your primary entry into the market.

When you're just getting started, that's who you focus on.  It's who you build for, count on for feedback, good and bad, and who have the passion and endurance to stick by you as you improve, iterate and mature.

And no matter how big you get, no matter how much you expand to new markets, new products, new extensions - you can't lose focus on these early adopters.  Their guidance and support will lead you longer and higher than you may think.

Hat tip to Howard and TA for talking about this recently.

 

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