By Matt Heinz, President of Heinz Marketing

“How I Work” is one of my favorite recurring features in Inc Magazine as well as via Lifehacker’s This Is How I Work Series, and recently several sales experts (including  Anthony IannarinoDave Brock and Trish Bertuzzi) participated as well.

Periodically moving forward we will feature a new B2B sales, marketing or business leader here answering what have become the standard “How I Work” questions.  You can catch up on everyone we’ve featured thus far in the “How I Work” series here.

This week I’m super excited to feature Maria Geokezas, my very first hire at Heinz Marketing.  She’s been with us for more than seven years (!) and worked with me marketing a Seattle-area start-up before that.

Maria is one of the most organized people I know, a fantastic manager and mentor of people, and a constant positive presence through our office.  Suffice it to say, Maria gets stuff done.  Here in her own words is how she does it.

Location: Redmond, WA

Current computers: Yoga Thinkpad

Current mobile devices: iPhone 6

What apps/software/tools can’t you live without?  Do Nachos count?  But seriously, I’ve always been a fan of Excel.  I used to organize everything using spreadsheets  – from strategy briefs to production schedules, budgets, databases for my work and clients as well as personal stuff like grocery shopping, household tasks and menu planning for Thanksgiving.  Now, I’ve transitioned almost exclusively to Smartsheet.  Their mobile app makes it really easy to update my lists in real-time.  At the end of a day, there’s nothing more satisfying than looking at a list that has been completely checked off.

What’s your workspace like?  My workspace is wherever I take my laptop.  At the office, I have a larger monitor to extend my screen.  When working from home, I’m at the kitchen counter with a view of the Olympic Mountains.

What’s your best time-saving shortcut or lifehack?  Ever since moving back to Seattle, I’ve found the best time-saving technique is to plan around periods of peak traffic.   Sitting in traffic really zaps my energy.  I can work from anywhere.  If I can get home in 20-25 minutes instead of 45-50, I am more productive.

What everyday thing are you better at than anybody else?  Multi-tasking.  It’s gotten a bad rap lately.  I think the trick to effective multi-tasking is knowing which tasks can be combined.  And which tasks need to have your complete focus.

What’s your favorite to-do list manager?  Smartsheet (I even wrote a post about it for our ‘App of the Week’ feature)

What do you listen to while at work?  We just got a Sonos player for the office.  But, usually I don’t listen to anything at work.  I prefer it to be quiet  — so I can more effectively multi-task! 

What are you currently reading?  Fiction.  I just started the new novel by Brit Bennett.   Reading something light and fun really helps me to relax and recharge.

What’s your sleep routine like?  In bed by 10pm, up at 4am for my morning workout. Can’t live without it. 

What’s the best advice you’ve ever received?  It’s something my mother recently shared with me, a quote from Eleanor Roosevelt:  Great minds discuss ideas; average minds discuss events; small minds discuss people.

Anything else you want to add?  Just that, as I write this post (it’s the morning of election day), I am hopeful for a kinder and gentler future where we can discuss ideas without being disrespectful of each other.

Fill in the Blank: I’d love to see BLANK answer these questions:  Gosh, it would be so fun to have TheSkimm founders, Carly Zakin and Danielle Weisberg answer our questions.  Have been a fan for a while, ever since Matt profiled them in our App of the Week blog post in 2014.  I’m an unofficial Skimm’bassador and am truly disappointed that I missed them at the Seattle Startup Week.