By Payal Parikh, Director of Client Engagement at Heinz Marketing

Working on projects and managing deadlines while juggling work and kids and cooking is stressful. Throw in interdependencies with the scattered remote teams, projects with lots of moving parts, and it gets daunting! Project management tools come in handy for small or large teams, in office setting or remote setting or even for globally scattered teams.

I have tried a couple of project management tools but Asana has stood out of the lot.

What I love about Asana:

  • User interface: Asana has a clean, colorful, and highly organized user interface. You can view your tasks in form of a list, in form of cards on a project board, timeline or a calendar view and you can also look at your entire portfolio to figure out if any projects are off track or at risk.

 

  • End-to-end project tracking: I can easily see the project stage at any given time, which task is due next, who is working on it and check in with task assignee if they need help.

 

  • Individual task completion tracking: I am so used to getting email reminders from Asana about my next due task that I use it for my own tasks as well. I also set a reminder for myself to start writing my App of the Week article. Like a little kid, I like flying unicorns on my screen when I complete my task! Staying on task has never been this easy and fun.

 

  • Teams’ task completion tracking: I can tag users and chat with them directly within Asana, attach files within a task/sub task and comment on tasks for clarity. Team members get email reminders when their task due date is coming up. I also use Tags to group related tasks.

 

  • Tasks Next Due: I can easily sort the tasks that are next due. I have used Smartsheet and with over 100 rows, it is hard to see what’s due next without messing up your sheet. With Asana, I have clear sections of tasks that are Due Today, Due This Week, Due Next Week, etc.

 

  • Transparency: The entire team has visibility into all the tasks, subtasks, task assignees, due dates etc. They also have visibility into the status of each task. This keeps everything very transparent. I think this also provides a communal feeling of keeping the project on track and did I say it increases accountability?

 

Drag & Drop with Boards

Product Launches, Book Launches, Webinars, Events, recurring individual LinkedIn learning reminders, one-time graphic request from the designer, copy revision request, all this has been much easier to manage with Asana.

Asana does have templates to choose from for your projects which you can always customize. I typically create my project from scratch but take ideas from the templates, just to make sure I’ve not missed any important task.

How are you managing your projects while your team is scattered at different locations? How do you make sure no balls are dropped in your cross functional, multi variable project? I’d love to hear about those in the comments section below!

Full disclosure: Asana is not a client and we are not getting paid to write this review.