By Matt Heinz, President of Heinz Marketing

“How I Work” is one of my favorite recurring features in Inc Magazine as well as via Lifehacker’s This Is How I Work Series, and recently several sales experts (including  Anthony IannarinoDave Brock and Trish Bertuzzi) participated as well.

Periodically moving forward we will feature a new B2B sales, marketing or business leader here answering what have become the standard “How I Work” questions.  You can catch up on everyone we’ve featured thus far in the “How I Work” series here.

This week I am excited to feature Jason Westland, CEO and founder of He has over 20 years of experience managing large projects including a $1b project for British Rail in the UK. Jason has been the founder of several companies; Method123 and became the leading toolsets in the PM templates and methodology industry. Jason founded in 2008, innovating in the online Gantt and online project management software industry. He is the author of the best-selling book The Project Management Life Cycle and writes for ComputerWorld and CIO Magazine.  Here in his own words is how he does it:

Location: Austin, Texas

Current computers: HP desktop, Toshiba laptop

Current mobile devices: iPhone 6s and iPad air

What apps/software/tools can’t you live without? Whats App, Office and of course! I’m always needing to capture ideas, so I’ll also use my iPhone voice recorder and from there, I can email them to my work account and prioritize them.

What’s your workspace like? I keep it as clean and minimal as possible. No clutter, no papers except for 1 sticky note with the days priorities.

What’s your best time-saving shortcut or lifehack? As a CEO, you can easily spend a couple of hours a day reading and responding to emails that are floating around the company. I’ve stopped that recently, and asked my team to truly only cc me if I need to be involved. It’s made a massive difference, reducing my emails by 75%. I now have more time for planning and strategy.

What everyday thing are you better at than anybody else? I spend the first 10 minutes at the start of every day to plan what I want to do that day. I also set a targeted goal for the day to do something that day to really influence the success of the business. 9 times out of 10, I achieve that goal.

What’s your favorite to-do list manager? We have a great one in, however outside of that, I actually use the Notes feature on my Phone a lot for miscellaneous items.

What do you listen to while at work? R&B, soul and other relaxing, but inspirational music.

What are you currently reading? Managing Startups by “Tom Eisenmann”.

What’s your sleep routine like? I work from 7:30am to 6:15pm without a break, so I’m usually toast at the end of the day. As soon as the kids are in bed, I relax for a few hours, but no later than 10pm.

What’s the best advice you’ve ever received? One of my board members said recently: “Success comes from the right people doing the right things.” Although it seems like a simple statement, it’s actually something any leader needs to focus on. Is everyone in your team really the best fit for the role they are doing, are they working on the right projects and is the right kind of work being done each day? They are all questions that constantly need to be evaluated when you’re managing a high performing team.

Anything else you want to add? Being CEO is a tough but exciting job. You get to take ideas right through to execution. But while long term planning is needed for any business, the key is to make sure that right now, the right things are being done by the right people to make a real difference in the business.